Exam coordinators, teachers and moderators

Internal exams

Before you start: Prepare a session, subjects, candidate classes and assessment rules. This module handles internal exams; external registration is in Exam management.

Open Internal exams

Actions depend on your school’s enabled modules, your permissions and the record’s current status.

Internal exams module heading and available primary action in ZivoERP — Actual local ZivoERP interface, 14 September 2026. Navigation overview cropped to the module header; school records are outside the image. Select the image to enlarge it.

1. Create a session and papers

Open Exams and select the new-session action.
Enter the session name, type and dates, then Create session.
Open the session and add each paper with its code, subject, duration and maximum mark.
Review Papers before scheduling candidates.

What to check: The session contains the papers to be examined.

2. Schedule papers and enter candidates

Open the session’s Schedule and add a paper’s start/end time, room and invigilation details where available.
Open Entries and add the intended class or individual candidates.
Review skipped or rejected entries and any timetable clashes.
Correct overlapping slots or missing information and retry only the affected entries.
Open a learner’s exam timetable to confirm their schedule.

What to check: Candidates have valid entries and a consistent personal exam timetable.

3. Capture, submit and moderate marks

Open Results or the paper’s Marks action.
Enter marks within the paper’s maximum, or import the available CSV format after checking its columns.
Save and review missing or invalid marks.
Select Submit for moderation and confirm.
An authorised moderator reviews the submitted marks and selects Moderate.

What to check: Marks have progressed through the required review stage.

4. Finalise and inspect statistics

Confirm that papers, entries and moderation are complete.
Use the session’s finalise action and review its confirmation.
Open Statistics to inspect marked counts, averages and pass rates.
Verify the finalised results appear in the reporting workflow.
Follow the school’s authorised correction process if finalised marks need amendment.

What to check: Finalised marks are locked against ordinary editing and available to downstream reporting.

1. Create a session and papers

Open Exams and select the new-session action.

Enter the session name, type and dates, then Create session.

Open the session and add each paper with its code, subject, duration and maximum mark.

Review Papers before scheduling candidates.

What to check: The session contains the papers to be examined.

2. Schedule papers and enter candidates

Open the session’s Schedule and add a paper’s start/end time, room and invigilation details where available.

Open Entries and add the intended class or individual candidates.

Review skipped or rejected entries and any timetable clashes.

Correct overlapping slots or missing information and retry only the affected entries.

Open a learner’s exam timetable to confirm their schedule.

What to check: Candidates have valid entries and a consistent personal exam timetable.

3. Capture, submit and moderate marks

Open Results or the paper’s Marks action.

Enter marks within the paper’s maximum, or import the available CSV format after checking its columns.

Save and review missing or invalid marks.

Select Submit for moderation and confirm.

An authorised moderator reviews the submitted marks and selects Moderate.

What to check: Marks have progressed through the required review stage.

4. Finalise and inspect statistics

Confirm that papers, entries and moderation are complete.

Use the session’s finalise action and review its confirmation.

Open Statistics to inspect marked counts, averages and pass rates.

Verify the finalised results appear in the reporting workflow.

Follow the school’s authorised correction process if finalised marks need amendment.

What to check: Finalised marks are locked against ordinary editing and available to downstream reporting.