Activity coordinators, coaches and house staff
Sports & activities
Before you start: Agree activity dates, eligibility, leaders, venues and any guardian permissions before enrolment.
Open Sports & activitiesActions depend on your school’s enabled modules, your permissions and the record’s current status.
Find your way around
Programme · Teams · Fixtures · Facilities · Houses. Select these tabs inside the module; scroll the tab row sideways on a phone.
1. Create an activity and manage participation
- Open Programme and create an activity.
- Enter the activity details, dates, leader and eligibility or capacity fields.
- Save and set the appropriate registration/status option.
- Open the activity to add participants or review sign-ups.
- Check the participant list and capacity before the activity begins.
What to check: The programme shows the activity and its confirmed participants.
2. Set up teams and fixtures
- Open Teams and create or review the team and its members.
- Open Fixtures and add the opponent, date, venue and team details.
- Review the fixture before confirming or publishing through the available action.
- After the event, record the result and notes.
- Check the team’s fixture history.
What to check: Fixtures and results are linked to the intended team.
3. Manage facilities and houses
- Open Facilities and record the venues or equipment available for activities.
- Review bookings or usage before assigning a venue.
- Open Houses and maintain house details and membership.
- Record house points with a clear event or reason through the available points action.
- Check house totals and the relevant activity records.
What to check: Venue use and house participation have a consistent recorded basis.